Job Details

**We have a current opening on our Santa Barbara team for an Accounting Assistant II**

Job Title: Accounting Assistant I Requisition #: 2060

Job Type: Full time, Non-Exempt, Bargaining Unit, Hourly Location: Santa Barbara

Salary:

Starting: $24.14-$26.58

Full scale: $24.14-$30.23

*Pay rate is based on level of experience equivalent to TCRC

Benefits:

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Referral program
• Flexible spending account
• Employee assistance program
• LCSW Supervision hours program

Job Summary:Performs various accounting tasks, with emphasis on review and payment of invoices, and ensuring proper documentation for audits. Provides other duties to support the Purchase of Services (POS) accounting team and Department of Finance & Administration.

Supervision: POS Accounts Payable Supervisor

Primary Functions:

1. Process electronic bills on a daily basis. Prepare and key paper vendor invoices for payment.
2. Access electronic bills directly online to verify compliance with required backup. Sort and distribute to accounting staff.
3. Run attendance reports for any pro-rated billings for residential facilities and calculate correct payment amount using DDS approved methodology.
4. Contact providers for any reconciliation/back-up issues in a timely manner.
5. Reconcile invoices to edit & posting reports.
6. Research & reconcile vendor payments. Research IHSS reversals.
7. Provide assistance to vendors / service coordinators.
8. Assist vendors on using the eBilling system and the Service Provider Portal.
9. Distribute, collect and verify completeness and accuracy of enrollment forms for eBilling system, Service Provider Portal and direct deposit and enter into the system.
10. Assist with yearly independent audit.
11. Assists in all POS mailings.
12. Match and file invoices after each check run.
13. Process P&I payments monthly.
14. Process death certificate payments, as needed.
15. Ensure proper audit trail is maintained.
16. Performs work in accordance with generally accepted accounting principles and practices, and with TCRC policies and procedures.
17. Month end processing.
18. Requests for additional bills.
19. Process Supplemental Security Income/State Supplementary Payment (SSI/SSP) invoices.
20. Generate daily invoices.
21. Reissue voided checks.
22. Backup for printing and sorting invoices.
23. Other duties as assigned.

Knowledge, Skills, and Abilities Required:

• Strong knowledge of accounting principles and procedures and ability to apply these in the work performed.
  Ability to analyze situations accurately and adopt an effective course of action. Problem solving experience.
  Successful and timely management of multiple projects and tasks concurrently.
  Knowledge of monitoring and tracking methods and ability to apply these to work performed.
  Excellent interpersonal and customer service skills. Communicates with respect, openly, directly and effectively. Responds professionally.
  Positive and responsive attitude.
  Excellent organizational and planning skills.
  Ability to work effectively with a variety of different people. Team player.
  Thinks ahead, minimizing potential problems. Proactive in identifying areas to improve.
  Takes initiative to learn new procedures, computer systems and accounting processes.
  10-key by touch
  Intermediate to advanced level knowledge of Excel, Word, e-mail, Internet and accounting software.
  Prefer bilingual English/Spanish

Minimum Qualifications:

High School diploma or equivalent. Completion of some college level courses in accounting, business, economics, math or finance.
1-2 years accounts payable or other general accounting experience. TCRC experience may be considered in lieu of this prerequisite.
Data entry, Word, Excel, email and computerized accounting experience.

Physical Requirements:

Position requires the ability to work independently. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. This is primarily a sedentary office classification. The position also requires grasping, repetitive hand movement, finger dexterity and fine coordination in preparing statistical reports and data using a computer keyboard and calculator. Additionally, the position requires near, far, and color vision in reading correspondence, statistical data, and using the computer. Hearing and speech are required to communicate in person, before groups and over the telephone. Employees must possess the ability to lift, carry, push and pull materials and objects necessary to perform job functions. The employee must frequently lift and/or move up to 10 lbs. and infrequently up to 20 lbs. The position requires standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. Work is performed in an office setting with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may encounter upset individuals over the phone and/or in person. Each of these physical tasks is an essential function of the position.
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