Job Details

A leading Real Estate Team in Santa Barbara, consistently ranked among the Top 10 Teams Nationwide, is seeking a motivated and organized professional to join our dynamic team as an Office Manager and Executive Assistant. This individual will play a vital role in supporting our seasoned agents and ensuring operational excellence. We pride ourselves on collaboration, hard work, and celebrating our successes together in a fun, supportive environment.

Qualifications

• 2+ years of experience in an executive assistant or similar role.

• Active CA Real Estate License (or willingness to obtain within 1 year).

• Familiarity with real estate industry and MLS preferred.

• Excellent organizational, communication, and time management skills.

• Proactive self-starter with strong multitasking and prioritization abilities.

• Tech-savvy with proficiency in systems such as Microsoft Office, Adobe Creative Suite, Dropbox, CRMs, and the ability to quickly learn new software.

Benefits

• Supportive, fast-paced, and collaborative team environment.

• Career growth opportunities with a top-performing real estate team.

• Full-time position, Monday through Friday, 8:30 am–5:00 pm, with some flexibility.

• Competitive compensation: $50k-60k base salary plus bonuses depending on experience.

Job Responsibilities

Operational Support

• Oversee daily operations to ensure seamless workflows in a fast-paced, client-centered environment.

• Manage CRM.

• Manage calendars, coordinating meetings, showings, appointments, and inspections for the team.

• Track and manage deadlines, milestones, and client requests to ensure excellent agent-client communication and management.

• Participate in real estate events, meetings, and networking opportunities as needed.

• Foster a collaborative atmosphere within the team, contributing to shared goals and celebrating achievements.

Client & Vendor Coordination

• Serve as a point of contact for clients, vendors, and service providers, answering phone calls and emails, and addressing inquiries promptly and professionally.

• Coordinate with vendors for inspections, signage, photography, staging services, etc.

• Ensure listings on MLS and other platforms are accurate, up-to-date, and visually appealing.

Marketing & Administrative Tasks

• Coordinate with transaction and marketing staff, communicating calendars, deadlines, and ensuring they have all property information and photography/video assets.

• Occasionally assist in creating and managing marketing materials, including presentations, letters, flyers, emails and social media content.

• Organize and maintain office supplies, equipment, and documents to support efficient operations.

• Provide general office support, including answering calls, managing correspondence, and greeting clients.

• Run occasional errands, such as document delivery and supply pickups.

This position is ideal for a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys contributing to a team's success. If this sounds like you, we'd love to hear from you! To apply, please submit a brief cover letter and your resume.